The most efficient way to manage your business travel

Corporate travel management covers planning, booking and tracking all professional trips in an organisation: flights, hotels, transfers and per diems. A specialist agency centralises the process, applies the company travel policy and ensures traveller support at any time.

A corporate agency addresses business-specific needs: spend control, travel reporting, supplier negotiation and 24/7 support. It is not just booking a flight; it is managing a full travel programme aligned with business goals.

A travel policy is the set of rules governing how much and how employees may spend on business travel. When well defined, it reduces costs, improves traveller experience and makes spend control and approval easier.

By centralising bookings with a specialist agency, applying a clear travel policy, buying ahead and negotiating preferential rates with airlines and hotel chains. Technology and real-time spend reports are key allies.

Continuous support for disruptions: cancellations, delays, itinerary changes or emergencies at destination. Travellers always have someone available, regardless of time zone or day of the week.

It is the legal and ethical obligation for companies to safeguard employees when they travel for work. It means knowing where travellers are at all times, having emergency protocols and a provider that can act quickly in any situation.

Corporate agencies work with travel management platforms (Travel Management Companies or TMC), integrated booking systems, traveller apps and reporting tools. They let you book, approve and control all travel from a single environment.

For most companies, outsourcing management to a specialist agency is more efficient: it saves administration time, improves negotiated supplier terms and guarantees professional support for any incident.

Technology, consulting, banking, pharmaceuticals, industry, energy and legal services are the sectors with the highest business travel volume. Any organisation with teams that travel regularly can benefit from professionalised management.

Through savings on negotiated fares, reduced out-of-policy spend, time saved in internal management and an improved traveller experience. A strong agency provides data and reports that make the value of every euro invested visible.

A TMC is an agency specialised in end-to-end corporate travel management. Beyond bookings, it provides technology, reporting, supplier negotiation and traveller support. Working with a TMC professionalises your travel programme and delivers results that in-house management can rarely match.

Through approval workflows integrated into the management platform. The employee requests the trip, the manager approves or rejects it, and the booking is executed automatically, all within the defined travel policy. It removes emails, reduces lead times and provides full traceability.

They are preferred rates that corporate agencies secure thanks to the booking volume they manage with airlines, hotel chains and car rental companies. A company managing travel independently rarely gains access to these conditions.

At minimum: total spend by period, cost per traveller and department, travel policy compliance, CO₂ emissions and savings generated versus market fares. Good reporting turns travel data into business decisions.

Business travel, especially flights, is one of the main sources of companies' indirect emissions. Measuring, reducing and offsetting those emissions is increasingly part of corporate ESG strategies and sustainability reporting requirements.

It is an approach that seeks to reduce the environmental impact of business trips without compromising operations. It includes prioritising rail over air on short distances, choosing hotels with environmental certifications, offsetting emissions and consolidating trips to reduce frequency.

Yes. Specialist agencies provide tools to calculate emissions for each booking, carbon footprint reports by traveller or department, and offset options integrated into the booking process. Some also advise on defining a sustainable travel policy.

The most internationally recognised are Travelife, Green Key and ISO 14001 certification. In Spain, the Responsible Tourism distinction is also relevant. A corporate agency can filter and prioritise accommodation with these credentials within your travel policy.

On journeys of up to three hours, rail is competitive in door-to-door time, more predictable for punctuality, and significantly less polluting. Many companies already include mandatory rail use in their travel policy on routes where high-speed services are available.

By defining clear criteria in the policy: distance thresholds for using rail instead of air, preference for suppliers with environmental certifications, travel class limits and annual emission-reduction targets. A corporate agency can help translate those commitments into specific booking decisions.